Safety, security, privacy, and other stuff like that.
Expressions of Humanity is the controller and is responsible for your personal data.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The Data We Collect About You
“Personal data” means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We may collect Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data) with your explicit written consent when you take part in certain surveys. Less commonly, we may process special categories of data about you where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.
We do not collect any information about criminal convictions and offenses.
If You Fail to Provide Personal Data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time. For instance, we may not be able to award a scholarship without collecting personal data, including your address and tax identification or social security number.
3. How is Your Personal Data Collected?
We use different methods to collect data from and about you including through:
4. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
This website provides a platform for you to post content including photos, comments, and other materials to the website, and to share that content publicly. Note that by default, all sharing through the website is public, and when you provide us with content (including information, photographs, etc.) it is published so that anyone can view, use, or share it, consistent with our Terms of Service. Content published and shared publicly is accessible to everyone, so you may lose any privacy rights you might have regarding that content. In addition, information shared publicly may be copied and shared throughout the internet, including through features native to this website. While you are free to delete your account with Expressions of Humanity, content may live on through re-publishing of your content by others, and due to the way the web works, copies of that content may exist elsewhere and be retained indefinitely. We urge you to make careful judgments about any personal data you disclose to this or any other website.
Purposes For Which We Will Use Your Personal Data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
“Performance of a contract” means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
“Comply with a legal or regulatory obligation” means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Type of Data
Lawful basis for processing including basis of legitimate interest
To register you as a new member, account holder, or donor
(a) Identity; (b) Contact
(a) Performance of a contract with you; (b) Necessary for our legitimate interests (to keep our records updated)
(a) Identity; (b) Contact; (c) Profile; (d) Marketing and Communications
(a) Performance of a contract with you; (b) Necessary to comply with a legal obligation; (c) Necessary for our legitimate interests (for running Expressions of Humanity, keeping our records updated and studying how our services are used); (d) Consent
To enable you to partake in a prize draw or competition, or to complete a survey
(a) Identity; (b) Contact; (c) Profile; (d) Usage; (e) Marketing and Communications; (f) Technical
(a) Performance of a contract with you; (b) Necessary for our legitimate interests (to study how our services are used, to develop them and grow our charity)
To administer and protect Expressions of Humanity and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Identity; (b) Contact; (c) Technical
(a) Necessary for our legitimate interests (for running Expressions of Humanity, provision of administration and IT services, network security, to prevent fraud and in the context of a reorganization or restructure); (b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
(a) Identity; (b) Contact; (c) Profile; (d) Usage; (e) Marketing and Communications; (f) Technical
Necessary for our legitimate interests (to study how customers, supporters, and donors use our products and services, to develop products and services, to grow Expressions of Humanity, and to inform our marketing strategy)
To use data analytics to improve our website and SMS user experience, server and application performance, services, marketing, customer, member, supporter, and donor relationships and experiences
(a) Technical; (b) Usage
Necessary for our legitimate interests (to keep our website and services updated and relevant (and to otherwise improve them), to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about our activities and/or volunteer opportunities that may be of interest to you
(a) Identity; (b) Contact; (c) Technical; (d) Usage; (e) Profile
Necessary for our legitimate interests (to develop our activities and grow Expressions of Humanity)
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You may receive marketing communications (in the form of our email newsletters and SMS updates) from us if you are a member or account holder and you have given us your express opt-in consent to receiving such marketing communications.
URLs contained in emails may contain an ID that enables us to correctly identify the person who takes an action using a web page. We may occasionally present a shortened URL that references a longer URL which contains an id — we do this to simplify the display, to prevent links from becoming broken when copied, and to ensure compatibility with email programs which do not handle long URLs. When a shortened URL is displayed in an email, you will see the full URL in the browser’s address bar when you access the page.
We will not share your personal data with any third party for their own marketing purposes.
Change of Purpose
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Disclosures of Your Personal Data
Expressions of Humanity does not share or sell donor information collected online or offline.
Expressions of Humanity shares or discloses personal data when necessary for the purposes set out in the table in paragraph 4 above. When we share personal data, we do so in accordance with applicable law. Below are the parties with whom we may share your personal data and why we share it.
§ To comply with legal obligations and respond to requests from government agencies, including law enforcement and other public authorities, which may include such authorities outside your country of residence;
§ In the event of a merger, sale, restructure, acquisition, joint venture, assignment, transfer, or other disposition of all or any portion of our business, investments, or assets (including in connection with any bankruptcy or similar proceedings); and/or
§ To protect our rights, privacy, safety, or property, or those of other persons.
7. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. Our security policies and procedures include:
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data Retention
How Long Will You Use My Personal Data For?
We will only retain your personal data for as long as necessary to fulfil the purposes for which it is processed, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. When we no longer need personal data, we seek to ensure that it is securely deleted or destroyed.
9. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Below is a summary of your legal rights in relation to your data:
If you wish to exercise any of the rights set out above, please contact us using the contact details set out below.
No Fee Usually Required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What We May Need From You
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time Limit to Respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
10. Contact Us
Legal entity: Expressions of Humanity Foundation, Inc.